PRIVACY POLICY

The Günter-Köhler-Institut für Fügetechnik und Werkstoffprüfung GmbH (hereinafter referred to as ifw Jena) pays great attention to data protection. The collection and processing of personal data takes place in compliance with the applicable data protection regulations, in particular the European General Data Protection Regulation (GDPR).

1.1 Name and address of the person responsible

The person responsible in the sense of the basic data protection regulation as well as in the sense of the valid data protection laws and other data protection regulations for the Federal Republic of Germany is:

Günter-Köhler-Institut für Fügetechnik und Werkstoffprüfung GmbH
Ernst-Ruska-Ring 3, 07745 Jena, Germany
Telephone: +49 3641 204-100, Fax: +49 3641 204-110
E-Mail: datenschutz@ifw-jena.de

1.2 Name and address of the data protection officer

The data protection officer of the responsible person is:

Dr. Reiner Nebelung
Günter-Köhler-Institut für Fügetechnik und Werkstoffprüfung GmbH
Ernst-Ruska-Ring 3, 07745 Jena, Germany
E-Mail: datenschutz@ifw-jena.de

1.3 Whistleblower protection system

As part of the whistleblower protection system, the information entered there is processed in addition to voluntarily submitted data and the date and time of the report. This includes information on the facts of the case and any persons named, as well as, if applicable, personal details of the whistleblower, such as first name, surname, contact details or, if desired, a voice recording. The submission of a report can be made completely anonymously in writing.

The data will be forwarded exclusively and only to the extent necessary to those persons who need it for follow-up measures. Otherwise, the data will only be passed on to other persons with your consent. Excluded from this is the forwarding due to legal regulations.

The purpose of data processing is to receive information and data on suspected cases of possible breaches of regulations, in particular white-collar crime and corruption. The legal basis for the processing is the Whistleblower Protection Directive of the European Union ((EU) 2019 / 1937, (EU) 2020 / 1503)

The data is stored for the duration of the investigation and assessment of the information provided. The data will be deleted after three years. In the case of legal proceedings, the data may be stored until the conclusion of the proceedings/expiry of the appeal periods.

2.1 Scope of the processing of personal data

ifw Jena processes personal data only in compliance with the relevant data protection regulations, in particular if the data processing for the provision of our contractual services and the online service is required or required by law.

The processing of personal data takes place regularly only with the consent of the respective person. An exception applies to cases in which prior consent can not be obtained for reasons of fact and the processing of the data is permitted by law. For the rest, reference is made to Article 6 (1) GDPR as the legal basis.

2.2 Purpose of data collection, data processing and data use

According to the object of ifw Jena, the main purpose of the work is the provision of services in research, education, and supplementary services by the operation of an Institute for Joining and Materials Testing as well as by the operation of a welding training center in accordance with the objectives and guidelines of the German Association for Welding and related Procedure e. V.; educating and testing in the field of joining, separating and related procedures; research, consultancy, expert opinions, as far as these methods complete the above; quality assurance and material testing in connection with production technology, in particular methods for joining, cutting, coating and microsystem technology; external and internal education and training as initial, continuing and retraining, extra-occupational or full-time, regional and national. The data collection, the data processing as well as the data used take place for fulfillment of the institute's purpose.

2.3 Description of the groups of persons and data

Partner and customer data, employee data, data from volunteers and data from suppliers if they are necessary to fulfill the purposes mentioned under point 2.2.

2.4 Duration of storage and deletion of data

In general, data is held in accordance with the legal requirements in accordance with commercial and tax law (retention requirements) or for the purposes set out in section 2. Personal data will be deleted or blocked as soon as this period expires or the purpose of the storage is dropped. For the rest, reference is made to Art. 17 (1) GDPR.

2.5 Your rights as a data controller

Under the applicable laws, you have various rights (right to confirm and provide information, right to rectification, right to cancellation, right to restriction of processing, right to data portability, right to object, right to revoke the data protection consent) regarding your personal data. If you would like to assert these rights, please send your request by post or e-mail, clearly identifying your person to the address specified in section 1.1. In addition, you have the right to complain to the regulator.

2.6 Disclosure of data to third parties

Basically, we only use your personal data within our company. In the event that we outsource certain parts of the data processing (order processing), we commit ourselves to use your data only in accordance with the requirements of the data protection laws and to guarantee your rights.

3.1 Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the calling computer. The following data is collected here:

• Type and version of the browser used
• Operating system used
• Address of the visited website
• Address from which the website was called (Referrer URL)
• Host name of the accessing computer
• Time of the server request
• IP address
• Transferred amount of data

These data are not to be assigned to any particular person for ifw Jena. A merge of this data with other data sources is not performed, the data is also deleted after a statistical evaluation. A storage of this data together with other personal data of users does not take place.

3.2 Legal basis for data processing

The legal basis for the temporary storage of data is art. 6 (1) GDPR.

3.3 Purpose of the data processing

The temporary storage of the IP address by the system is necessary to allow delivery of the website to the computer of the user. To do this, the user's IP address must be kept for the duration of the session. For these purposes, our legitimate interest in the processing of data pursuant to art. 6 (1) GDPR.

3.4 Duration of storage

The data will be deleted as soon as it is no longer necessary for the purpose of its collection. In the case of collecting the data for providing the website, this is the case when the respective session is completed.

3.5 Opposition and removal option

The collection of data for the provision of the website and the storage of the data in log files is essential for the operation of the website. There is consequently no contradiction on the part of the user.

3.6 Google Analytics

We use Google Analytics, a web analytics service of Google LLC ("Google"), based on our legitimate interests (that is, interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 (1) lit. Google uses cookies. The information generated by the cookie about the use of the online offer by the users are usually transmitted to a Google server in the USA and stored there.

Google is certified under the Privacy Shield Agreement, which provides a guarantee to comply with European privacy legislation (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active).

Google will use this information on our behalf to evaluate the use of our online offer by users, to compile reports on the activities within this online offering and to provide us with further services related to the use of this online offer and the internet usage. In this case, pseudonymous user profiles of the processed data can be created.

We only use Google Analytics with activated IP anonymization. This means that the IP address of the users is shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there.

The IP address submitted by the user's browser will not be merged with other data provided by Google. Users can prevent the storage of cookies by setting their browser software accordingly; Users may also prevent the collection by Google of the data generated by the cookie and related to their use of the online offer as well as the processing of such data by Google by downloading and installing the browser plug-in available under the following link: http://tools.google.com/dlpage/gaoptout?hl=en.

For more information about Google's data usage, hiring and disparaging options, please read Google's Privacy Policy (https://policies.google.com/technologies/ads) and Google's Ads Ads Settings (https://adssettings.google.com/authenticated).

The personal data of users will be deleted or anonymized after 14 months.

Section 3.6 created with Datenschutz-generator.de by RA Dr. med. Thomas Schwenke

At several locations our website uses  so-called cookies. Our cookies are so-called "session cookies" that are technically necessary. Session cookies are small pieces of information that a provider stores in the memory of the visitor's computer. In a session cookie, a randomly generated unique identification number is stored, a so-called session ID. In addition, a cookie contains information about its origin and the retention period. These cookies can not save any other data. An assignment of their personal data to this identification number is not made.

On our website, contact via the provided e-mail address is possible. In this case, the user's personal data transmitted by e-mail will be stored. In this context, there is no disclosure of the data to third parties. The data will be used exclusively to process the request. The e-mails you send will remain with us until you either ask us to delete them, revoke your consent to their storage or the purpose for data storage ceases (e.g. after the processing of your request has been completed). Mandatory statutory provisions – especially retention periods – remain unaffected.

As far as ifw Jena enables you to enter data in a web form, the use of the form and the disclosure of personal data by you is voluntary. By submitting the data to us, you consent to the further processing and use of your data by ifw Jena to perform its tasks in accordance with section 2.2. A purpose of the data collection is to be taken from the respective form.